Instructions for ORAL presentations

 

The Planet-ESLAB-2023 Symposium will be held in a hybrid format for which it will be using the Let's Get Digital (LGD) Platform.

 

Onsite Presenters

Preparing for your presentation:

  • Please ensure that the duration of your presentation does not exceed the time allocated.  
  • Please prepare your presentations in PowerPoint.  
  • Presentations can only be given using the dedicated PC in the Symposium room. Therefore please bring a copy of your presentation along with you on a USB stick to upload it to the conference PC.
  • Presenters are kindly requested to arrive at least 10 minutes prior to the start of the session in the meeting room.

 

Online Presenters

Preparing for your presentation:

  • Browser – use the latest version of Google Chrome for the best experience.
  • Connection restrictions – do not use VPN or strong firewalls as they can block the platform. To verify all is working properly you can access the LGD Testing Suite by clicking here.
  • Sound/Audio – it is recommended to use a headset with microphone as it will lead to better sound quality than using your computer audio. Turn off all sound notifications on all your devices.
  • Connection – make sure that your internet connection is fast and stable. You can check your internet speed at: https://fast.com/.
  • Please ensure that the duration of your presentation does not exceed the time allocated. 
  • Please prepare your presentation in PowerPoint.
  • To cope with possible technical or connectivity issues, speakers have the option to pre-record a presentation. Click here if you need to know how to make a video in PowerPoint. Please send the link to download your video to planet-eslab-curator(at)cosmos.esa.int by 15 March 2023.
  • Dry Run Sessions – these will be scheduled closer to the event date allowing you to get familiar with the various functionalities. Please ensure that you attend these dry run sessions.
  • Please use the following Virtual Conference Background. It must be uploaded, prior to the start of the conference, by each presenter in their virtual session room. Instructions on how to do this will be provided during the dry run session.

Virtual Session

  • Kindly join your session 20 minutes prior to the start time to ensure your audio and video connection are working correctly.
  • Prior to the start of the event, you will receive your personal log-in details, giving you access to your own virtual room. Inside your virtual room you can set up your microphone and camera as well as upload your presentation to your content library. Once uploaded, it is possible to leave and re-enter the virtual room again without your changes being lost. We recommend you upload your presentation at least 24 hours before the start of the event by accessing the session in which you will be presenting.
  • You can upload documents in the content library, i.e., PowerPoint presentations, PDF, images, or Youtube videos. Please note that animations in PowerPoint presentations will not translate in the platform, same as embedded videos. If you have videos in your presentation, we strongly recommend uploading these separately. Alternatively, you can use the share screen option however to ensure that the quality of imagery / video is not affected you will need to have a solid/strong internet connection.

 

Your presentation after the Symposium

We have created a channel at the Zenodo scientific repository to store all contributions of the Symposium. We ask all authors to proceed as follows:

  • Open the Zenodo page for the Symposium at: https://zenodo.org/communities/eslab-55/
  • Click on "New upload". The system will ask you for you identification, either with ORCID or signing-up at the system. Zenodo is an open system managed by CERN, OpenAIRE and the European Commission. Visit https://help.zenodo.org/ for more information.
  • Follow the instructions to upload the PDF file of your presentation and video/audio presentation if applicable. Please make sure that you mark your upload as "Presentation". Zenodo will assign a DOI number that will allow the identification of your contribution. Your contribution will be indexed by NASA ADS with the assigned DOI, including citation metrics.
  • Once uploaded, the curator of this channel will accept the contribution to be included in the Symposium repository.

Warning: Once a file is uploaded, it cannot be deleted from the system, but it can be replaced by newer versions if needed. If you want to delete any contribution from the Zenodo Symposium repository, please contact the curator (planet-eslab-curator(at)cosmos.esa.int). The file will nevertheless remain within the Zenodo system.

All contributions uploaded in Zenodo will be linked to in the Programme Symposium web page.